---
title: Implementing Automated Service Awards
description: Use Automated Service Awards to recognize employee's years of service to your organization.
---

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# Implementing Automated Service Awards

## Use Automated Service Awards to recognize employee's years of service to your organization.

### Navigation

Click the **Modules** menu in the navigation bar at the top of the page, and select **Administration**.

![Admin Module](https://help.inspiresoftware.com/hs-fs/hubfs/Admin%20Module.jpg?width=361&name=Admin%20Module.jpg)

Within the navigation pane on the left side of the page, expand the **Awards** menu in the **Recognition** section. Select **Programs** to open the *Recognition Programs* page.

![Left Nav - Pgrms](https://help.inspiresoftware.com/hs-fs/hubfs/Left%20Nav%20-%20Pgrms.jpg?width=180&name=Left%20Nav%20-%20Pgrms.jpg)

### Building a Service Award Program 

Create a new Service Award program by clicking the **+ Add Program** button at the top right of the page. 

![Rec Programs](https://help.inspiresoftware.com/hs-fs/hubfs/Rec%20Programs.jpg?width=650&name=Rec%20Programs.jpg)

Enter a **Recognition Program Title** and select ***Service Award*** from the **Point Category** drop-down menu.

Optionally enter the number of days in advance to notify the recipient's manager, select when the employee will receive their notification, and select any user(s) to be notified of each service anniversary. 

![Rec Prgm Edit](https://help.inspiresoftware.com/hs-fs/hubfs/Rec%20Prgm%20Edit.jpg?width=688&name=Rec%20Prgm%20Edit.jpg)

Click **+ Add Award** to start adding awards to the program. 

Enter the following details:

- - **Award Title: **Enter the name of your new award.
    - **Points Awarded:  **If desired, you can set a number of points given to a user when receiving the award. 
    - **Anniversary Award Type:** Use dropdown to select ***Milestone Award*** or ***Annual Award***.

**NOTE: **Annual and Milestone Awards are based on an employee's hire date.

- ***Annual Awards*** are sent every year on an employee's hire date (e.g., four years with the company, six years, seven years, etc.).
- ***Milestone Awards*** are sent on important, or significant, anniversaries (e.g., 5 year, 10 year, 15 year, 20 year, etc.)

- - **Years of Service: **If adding a milestone award, enter the number of years with the company to recognize.
    - **Award Description: **The award description will display to employee's receiving the award on the certificate and recognition feed.
    - **Award Image:** Assign an image to represent the award. 
    - **Award Color:** Optionally assign a background color for the award image by selecting a color from the drop-down menu.
    - **Award Certificate Template: **Select a certificate style for the award.

**![AddServiceAwardModal](https://help.inspiresoftware.com/hs-fs/hubfs/AddServiceAwardModal.png?width=550&name=AddServiceAwardModal.png)**

When finished, click **Add. **

Add any additional service awards, **Save** the program, then set up your Service Award budget.  

**Note: **A budget is REQUIRED, even if Service Awards have no associated points. 

### Creating a Service Award Budget

Within the navigation pane on the left side of the page, expand the **Points** menu in the **Recognition** section. Select **Budget** to open the *Recognition Points Budget* page. 

![Left Nav - Bdgt](https://help.inspiresoftware.com/hs-fs/hubfs/Left%20Nav%20-%20Bdgt.jpg?width=190&name=Left%20Nav%20-%20Bdgt.jpg)

Click **Create Budget** at the top right of the screen. 

![Pts Budget](https://help.inspiresoftware.com/hs-fs/hubfs/Pts%20Budget.jpg?width=650&name=Pts%20Budget.jpg)

Enter a **Budget Title** and **Budget Total. **

**![CreateServiceBudget](https://help.inspiresoftware.com/hs-fs/hubfs/CreateServiceBudget.png?width=450&name=CreateServiceBudget.png)**

**Note:** If your Service Award program does not include awards with points, leave the budget total at zero. 

Open the draft budget by clicking the **Budget Title**. 

![DraftServiceBudget](https://help.inspiresoftware.com/hs-fs/hubfs/DraftServiceBudget.png?width=650&name=DraftServiceBudget.png)

Click **+ Add points allocation. **

**![AddServicePointGroup](https://help.inspiresoftware.com/hs-fs/hubfs/AddServicePointGroup.png?width=650&name=AddServicePointGroup.png)**

Enter the following point allocation group details:

- **Point Category: **Select **Service Award** from the drop-down menu.
- **Group Name: **Enter a name for the point allocation group. This is only visible to Administrators.
- **Award Program: **Select a Service Award program from the drop-down menu. 
- **Start and End Date: **Enter a start and end date for the budget.

**![AddServicePointAllocation](https://help.inspiresoftware.com/hs-fs/hubfs/AddServicePointAllocation.png?width=450&name=AddServicePointAllocation.png)**

Click **Save** when finished. 

Click the **ellipsis** **...** in the *Actions* column for the newly created point allocation group, then select **Assign All Eligible Users to Allocation** to quickly add all users scheduled to receive awards based on the selected program. 

![AssignAllElibileUsersServiceAwards](https://help.inspiresoftware.com/hs-fs/hubfs/AssignAllElibileUsersServiceAwards.png?width=650&name=AssignAllElibileUsersServiceAwards.png)

Click **Publish Budget** when finished. 

![PublishServiceBudget](https://help.inspiresoftware.com/hs-fs/hubfs/PublishServiceBudget.png?width=650&name=PublishServiceBudget.png)

### Setting Up Service Award Automation

Within the navigation pane on the left side of the page, expand the **Utilities** menu in the **Admin** section. Select **Job Scheduler** to view the scheduled and running jobs, and add any new ones needed. For more information about the Job Scheduler, view [this article](https://help.inspiresoftware.com/en/managing-inspire-notifications-the-job-scheduler?hsLang=en).  

![Job Scheduler](https://help.inspiresoftware.com/hs-fs/hubfs/Job%20Scheduler.jpg?width=313&name=Job%20Scheduler.jpg)

**Note: **If both the *AnniversaryWallPostJob *and *AnniversaryReminderJob*are listed in the ***Scheduled and Running Jobs*** list, you may disregard the rest of the article. 

Click the **+Add New Job** button at the top right of the page. 

![Job Sched-1](https://help.inspiresoftware.com/hs-fs/hubfs/Job%20Sched-1.jpg?width=650&name=Job%20Sched-1.jpg)

Select *AnniversaryWallPostJob*from the **Job Type** drop-down menu. Configure the schedule by selecting your **Time Zone** and the time it should run every day.

![AnniversaryWallPostJob](https://help.inspiresoftware.com/hs-fs/hubfs/AnniversaryWallPostJob.png?width=402&name=AnniversaryWallPostJob.png)

Click **Save** the job when you have configured the schedule.

Repeat the steps above to add the *AnniversaryReminderJob*.  

 

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